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Haichuang Global Haichuang Global Technology Services for Global Chinese Businesses
INDUSTRY SOLUTION

Systems for Import and Export Trading

For a trading business, margin is decided before the goods arrive: freight, duty, storage and inland transport either fit inside the selling price or they do not. A system that only records the sale leaves the most important number out.

Where the money is decided

Trading businesses lose margin in three places: freight and duty quoted before the shipment but settled after it, currency movement between order and payment, and receivables that age faster than anyone notices. Each needs to be visible per consignment, not per month.

  • Landed cost assembled from freight, duty, storage and inland transport.
  • Exchange rate locked at order time with the source recorded.
  • Receivables aged by customer and by consignment.

Where the system helps

The trading module is built around the consignment, because that is the unit the business actually manages.

  • Consignment record carrying cost components through to the invoice.
  • Multi-currency settlement with the rate basis stored per transaction.
  • Receivables and payables linked to the consignment, not only to the customer.
  • Cash flow view showing what is committed and what is still in transit.

Customs and documentation

Customs documentation varies by country and by product category, and getting a field wrong delays the shipment. The system generates the document set from the consignment record so the same data is not typed twice.

  • Commercial invoice and packing list generated from the consignment.
  • Product classification and origin stored per SKU.
  • Document set archived per shipment for later audit.

Delivery scope

A trading operation with one currency and one corridor usually goes live in four to six weeks. Multi-currency and multi-corridor operations take longer because the settlement rules multiply.

  • Consignment and cost component model.
  • Multi-currency handling with a stated rate basis.
  • Document generation and archive.
  • Receivables ageing and cash flow reporting.
FAQ

Questions we are asked

Can landed cost be seen before the goods arrive?

Yes. Freight, duty and storage are recorded per consignment as they are quoted, so an estimated landed cost and margin are visible at order confirmation, with actual amounts reconciled once incurred.

How are multiple currencies handled?

Each transaction stores the rate used and its source. Reports can be produced in the reporting currency with the original amounts retained, so a margin figure can always be traced back to the rate it was calculated with.

Does it produce customs documents?

Commercial invoices, packing lists and the supporting document set are generated from the consignment record and archived per shipment. Requirements differ by country, so the field set is confirmed during the requirement phase.

REGIONS

Delivery experience by region

The same delivery process runs in every region. Pick your region to see local cases, compliance requirements and the time difference.

Describe the current process first, then we scope the system

We are based in Chengdu and schedule calls in your working hours. Send the business scenario, the systems already in place and your timeline; one conversation is usually enough to judge feasibility and scope.

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